2023 Annual Project Manager Report

Reserve Number Updates

            It is a continuous processs to make sure that we are working with current costs associated with materials and labor needed to repair or replace items needed throughout the community. I have been building relationships with contractors to attempt to bring costs down and retain our reserve account. As always, budgeting for these future projects, we require the most up to date information moving forward as the age of the community brings up aging equipment and facilities. The Garbage Contract I saved you $6,642, Changing Phone companies this past month will saved you over $2,000/yr, Fixed/replaced boiler flue piping and caps on the high-rises and saved $7,000 from being creative, to just name a few.

Saved over $15,600+ on just those 3 contracts

Building Foundations/Crawl Space Reports

We have been working diligently during this past year and a half to make sure that all of the items on the structural engineers lists were completed to the specifications laid out for our contractor. All of that work has been completed. I also walked almost all of the 60 - Garden level units of the low-rises to look for interior structural issues that may have been happening throughout the years. With detailed discriptions and in conjunction with the crawl space reports, I was able to come up with a work list for immediate and future repairs to make sure that we are managing all signs of structural movement. We recently went into 4 units to add 10 tie backs/wall anchors total to these units to assist in maintaining the structural integrity. With these reports we can better track any future issues or signs of issues. We are getting Summary Reports finalized to add to our website for everyone to view and reference.

Saved 10's of 1,000's of $$ with just the walk through analysis alone

Parking Lots

We opted for ashpalt patching this Summer to build up some reserve money for higher priority projects. We understand that we are in need of better stripping and numbers again but it will need to wait until we can figure out the replacement schedule for the asphalt.


Gym Remodel & New Equipment

We were able to expand even further by utilizing the backroom area for lane workouts and create better air flow. We took that wall out , added some railings, finished the painting scheme throughout. Also, I was able to find some exercise equipment very cheaply to add to the mix for a wider variety of exercises. The leg press machine was the highlight of equipment needed.

Saved over $8,000

Water Main Repairs

We have had more water main breaks throughout the community. Due to the old piping, my goal is to stay ahead of these issues by staying with my pro-active approach. I had all of the main lines and sewer pipes scoped and video cameraed to work on problem areas before they become large problems. So far in a couple of buildings, we have added some new plumbing clean outs, scrapped the inside of the pipes, added a liner (or new pipe internally) that extended to the main pipe throughout the community. This will add many years of life to those old areas. I also had locates done with GPS for all of the grounds water main piping to assist with locating pipes faster and having knowledge for future work or repairs.


Security

I have found a great contact at Xcel who has been working with me to slowly replace the old light pole fixtures with L.E.D. lighting to supply bettr lighting to the parking lots. I am still working to get more poles added. This past Summer we added "EXIT" signs and Flood lighting to the low-rise buildings that were having issues when we had power outages from storms, etc. In the clubhouse and gym buildings, we upgraded some of the older equipment with newer cameras, WiFi jumpers for the gym, and added security for those two buildings. We also changed out the old card reader system for a magnetic card/fob system. This will assist us in understanding residents usages, cut down on entry issues, and provide a safer environment without unwanted guests in the facilities.

Saved over $12,000 from other companies with the EXIT lighting and $3,500 for the entryway system on the gym. We own the equipment and no monthly fees of $100- $200/ mo for online support that we don't need.

Main Electrical Panels

I am planning to phase in the change out of all of the electrical panells throughout the community for the "common area" electrical only. With some recent replacements of major equipment, the need tto replace these original panels was a must. So far we have changed out a couple of buildings to make things easier as we add new equipment. For the residential buildings to the North I was able to save approx $20,300/each and almost $11,000 at the clubhouse. I should have the 3 high-rises and the clubhouse done within the next month or two.

Saved over $31,000 already, and another $40,000 with the other 2 buildings

Swamp Coolers and A/C

Building 11 has received a new swamp cooler to asssit with the Summer temps. We ran into an equipment stocking issue with the other two buildings and wouldn't receive until Winter weather hits, so we are probrably going to wait until Spring to install those units. The clubhouse hasn't had an A/C in years and with the new unit coming soon, we hope that will inspire more participation in all of what the facility has to offer.

Saved over $3,300 so far on the one swamp cooler


Garden Remodel

Building 9 has an outdoor patio area that we fixed the concrete pad, painted everything, added lights and timer to give a safe, evening sitting area, and community meet up location.

Signage Added

Put in new "Speed Limit" and "Parking Permit" to assist in reducing the increased speeds of vehicles throughout our community and the flow of vehicles parking in our lots from Heritage Village and the Movement (Climbing gym). These have been getting out of hand. I have been spending time walking the lots and roads to talk with everyone on their speeds.

Dry Sauna

Installed an emergency shut off switch, new temperature control unit, and timer to better control the interior environmental climate and safety of everyone.


PROJECTS in the WORKS

Concrete pads

I am working on scheduling the replacement of some concrete pad areas in some of the low-rise buildings. This is to avoid any safety concerns before they get worse. Contract has been signed to start the work soon.

Electrical Panels

Buildings 9 and 10 main electrical panels will be fully replaced within the next month or two

Painting Low-Rises

I am working with the Board to discuss paint scheme colors for painting the exterior of the 5 buildings to the South (including stucco, vinyl, metal). We hope to get these scheduled this Fall of 2024.

Water Filtration Systems

With the new boilers in building 9, we have noticed a build up of residue creating some issues within the heating system. I am working on getting filtration systems installed to assist with keeping the fragments from the older pipies from contaminating the water and clogging up the pumps needed to circulate the hot water used for heating the buildings.

Water Filtration Systems

With the new boilers in building 9, we have noticed a build up of residue creating some issues within the heating system. I am working on getting filtration systems installed to assist with keeping the fragments from the older pipes from contaminating the water and clogging up the pumps needed to circulate the hot water used for heating the buildings.

Perimeter Drains and landscaping

Along with the crawl spaces and foundation work, I am adding in perimeter drains and different landscaping efforts to avoid any future water issues within the buildings that would affect the foundation movement.

FUTURE PLANS

Swamp Coolers

Building 9 and 10 will receive new swamp coolers before the warm weather fully arrives.

Pool Decking

We are hoping to fully replace the interior and exterior original pool decking that has had some issue with settling and cracking over the years. To avoid any safety concerns and to increase the overall look of the clubhouse we have had plans for a while to remove all of the old concrete and tile, replace with new, colored concrete, adding a retaining wall and fencing around the pool area.

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Property Manager Report 2023